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Advisor, Graduate Student Career and Professional Development

University of British Columbia



Job Summary

The Advisor, Graduate Student Career and Professional Development is responsible for the development, implementation, and evaluation of programs and services that support career and professional development for graduate students. This position will also provide one-to-one and group-based career advising to students. The Advisor will develop, deliver and evaluate in-person and web-based career development, student leadership, and work search programs, events, workshops, and resources for UBC international and domestic graduate students. The advisor will also work strategically with campus partners, to leverage and broaden the approach to career development across multiple career building experiences, to foster leadership and professional skills development and grow mentorship opportunities for graduate students. The advisor will establish career development principles and competencies across these programs and systemically assesses and evaluate programs and services to students.

Some evening and weekend work required. Must be able to accommodate flexible hours to attend events, deliver workshops, or provide training on evenings and weekends.


Organizational Status

The Centre for Student Involvement & Careers (CSI&C) facilitates and enhances student learning through career building enriched educational experiences. The Centre supports new undergraduate and graduate students to become successful university learners, prepared to achieve their personal and career goals. The Centre is a central point for all graduate and undergraduate students and employers on the UBC Vancouver campus to meet, connect, network and build relationships; as well as to research and explore career options. CSI&C provides all UBC students access and connection to workplace learning, mentoring, volunteer and leadership opportunities; and offers career and employment-related services to students, academic departments, employers, parents, and alumni.


Working Relationships

Reporting to the Manager, Career and Professional Development, the Advisor, Graduate Student Career and Professional Development will work closely with colleagues in the Centre for Student Involvement & Careers, within the Vice President Students Portfolio, within the Faculty of Graduate & Postdoctoral Studies, and within the Faculties. To effectively deliver services that meet the career and professional development needs of graduate students, the incumbent initiates, develops, and maintains excellent working relationships with colleagues in the G&PS, the Graduate Student Society, the Faculties, and the Centre for Student Involvement & Careers. The incumbent receives professional direction from the Centre for Student Involvement & Careers. The incumbent implements his/her work in full consideration of the needs of students and in support of articulated Faculty-specific and campus-wide priorities. Externally, the Advisor will develop and maintains relationships with current and prospective employers that build resources and programs to support graduate career development and learning. Supervises and trains student staff and volunteers. Assists with training and supervision of support staff and training of new advisors, and coordinators within the Centre for Student Involvement & Careers.


Work Performed

The Advisor, Graduate Student Career and Professional Development uses in-depth knowledge and understanding of student development and career and professional development principles and practices to design, deliver, and evaluate programs that support the professional and career development of UBC graduate students.


Supports career and professional development, and promotes student engagement in career building experiences:

  • Advises, coaches and educates students, using a wide variety of platforms and approaches, about career development learning topics, including: career exploration, job search, understanding labour market trends, gaining work and volunteer experience, resumes, CVs, job and professional school interviews, networking, professional skills development, mentoring and connecting to the workplace community.
  • Helps students plan their participation in experiential learning opportunities and to critically reflect on their learning from these experiences and plan for the future.
  • Designs, delivers and evaluates career building programs and resources, both face-to-face and online current/leading edge practices within the fields of career development and student affairs.
  • Develops, implements, and assesses programs and resources that develop graduate students’ preparation for full range of academic and non-academic careers opportunities.
  • Collaborates with Faculties and Academic Departments- to develop and evaluate customized events and programs for students and alumni. This includes planning and designing the program(s), promotion, coordinating faculty or industry participation, and coordinating the involvement of other members of the Centre for Student Involvement and Careers and/or other student affairs staff.
  • These events may include career fairs, Career Expos, Speaker Series, departmental career/departmental-specific events, academic and non-academic job search strategies, career exploration events, student leadership development training/programs, web resources, peer mentoring groups, workshops, etc.
  • Fosters an inclusive and respectful learning environment where all students have the opportunity to thrive professionally, academically, and personally. This includes work with faculty, staff, and students to support distinct populations within the Faculty and to prepare students for success after graduation.


Connects students to alumni and workplaces

  • Maintains and builds relationships with employers and other members of workplace community to build resources and programs in support of graduate student career development and learning.
  • Builds and maintains opportunities for students to connect with and learn from employers and other members of workplace community. For example, invites and prepares employers (e.g. recruiters, HR managers) and professional association members, as subject matter experts, to participate in career development programs.


Program Management and Evaluation

  • Contributes to strategic planning processes for the unit and setting of team goals and priorities. Assists in planning, scheduling and coordinating the activities of career education and student leadership team.
  • Leads and participates in projects to develop and implement a variety of career and professional development initiatives. Works in collaboration with multiple stakeholders to set project goals, timelines, scope, processes, manage communication among project participants, identify obstacles, plan and chair meetings, track timelines, evaluate outcomes, etc.
  • Participates in evaluation of programs and services. Collects and records statistical information and feedback. Analyzes, documents and reports results, integrates suggestions and improvements into programs and services.
  • Assists in marketing and promotion of programs and events to students, alumni, faculty, academic departments, and the workplace community.
  • Assists in training of professional staff, student staff and volunteers, including peer educators and coaches.
  • Undertakes other related duties as assigned.


Supervision Received

The incumbent acts independently, often without direct supervision, but within established guidelines. Keeps the Manager, Career and Professional Development informed through informal and formal sessions. The incumbent must exercise strategic initiative and sound judgment in making decisions and planning and executing services and programs. Must demonstrate tact and diplomacy with faculty, staff, students, alumni and the public.


Supervision Given

May train and supervise support staff, student assistants and volunteers. Assists in training of new management and professional staff in the Centre for Student Involvement and Careers.
Consequence of Error/Judgement

Consequences of decisions can affect future career management and may affect employment outcomes for students. Ineffective recruitment advice would have a serious negative impact on relationships with UBC students, faculty and departments, employers, and alumni. Dissatisfied prospective and current students and/or alumni may contribute to poor public relations for the University, which in turn would have a negative effect on the University’s ability to raise funds and attract and retain outstanding students.



  • Undergraduate degree in a relevant discipline. Graduate Degree preferred. Minimum of four years experience or the equivalent combination of education and experience. Experience in career services, university/college student affairs, human resources, business or related field (Career services experience a significant asset) or the equivalent combination of education and experience.
  • Ability to work collaboratively in a team environment and to work effectively with all levels of University personnel.
  • Experience working with faculty, students and staff in a post-secondary institution is desirable.
  • Experience creating and delivering student leadership, career and professional development, and work search instructional workshops.
  • Experience leading and participating in projects involving multiple stakeholders.
  • Experience using web-based platforms and instructional technology to teach and engage students in career development is preferred.
  • Supervisory experience.
  • Experience recruiting, selecting, training, and managing performance of employees or volunteers.
  • Excellent computer skills – proficient in full suite of MS Office tools.
  • Fluent with social media. Ability to advise and instruct students and alumni on a variety of career and professional development and work search topics such as career exploration and job search; reflective learning practices and articulation of knowledge, skills, competencies and experience; resumes, cover letters, CV, interviews; networking; labor market information, etc.
  • Exceptional presentation and public speaking skills.
  • Excellent interpersonal and communication skills.
  • Proven ability to coach and advise student groups and organizations.
  • Demonstrated understanding of graduate student career development needs.
  • Demonstrated competence in planning, implementing, and evaluating programs and special events.
  • Ability to develop metrics and evaluation systems and evaluate the effectiveness of programs and services.
  • Strong time management and organizational skills.
  • Ability to work collaboratively in a team environment and to work effectively with all levels of University personnel.


Salary Range:

$59,335.00 (minimum) – $71,232.00 (midpoint) – $85,477.00 (maximum)

Guiding principle: “Midpoint” of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Desired Start Date: 2017/06/12

Funding Type: Grant Funded

How to Apply: Apply online.

Closing Date: 2017/06/05

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.


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